Office Manager — Conference Interpreters International

The Role

Conference Interpreters International (Cii), a Brussels-based conference interpreting and multilingual communication company, is looking for an organised, proactive Office Manager to join our small international team.

This is a varied, hands-on position combining office administration, client coordination, interpreter management, invoicing and operational support.

Your Responsibilities

Office & Administration

Manage day-to-day office administration and organisation.
Handle incoming client requests and coordinate follow-up.
Prepare and follow up quotations, bookings and orders.
Maintain accurate client, interpreter and supplier records.

Clients & Interpreters

Communicate with clients throughout the booking process.
Source and coordinate freelance interpreters for assignments.
Manage interpreter bookings, confirmations and practical arrangements.
Liaise with interpreters and clients regarding changes and requirements.

Finance & Suppliers

Invoicing. Prepare and send client invoices, check and process invoices from interpreters and suppliers, assist with pre-accounting and payment administration.
Request and follow up supplier quotations and orders.
Liaise with the accountant and other external service providers.

Operational & Technical Support

Assist with the preparation and smooth running of interpreting assignments.
Support the operation of Cii's remote interpreting centre.
Provide basic first-line support for meeting platforms and office technology.
Coordinate external technical and event suppliers when required.

Your Profile

We are looking for a reliable all-rounder who enjoys variety and taking responsibility.

You are:

Highly organised and detail-oriented.

Proactive and able to work independently.

Comfortable managing several tasks and deadlines simultaneously.

Client-focused and a confident communicator.

Discreet when handling confidential information.

Comfortable learning new software and technology.

Calm and practical when plans change at short notice.

Experience

Previous experience in office management, administration, project coordination, events, language services or a similar environment is an advantage.

Experience with Odoo, invoicing/pre-accounting, conference organisation or online meeting platforms is also welcome.

Languages

Excellent English and French are required.

Good knowledge of Dutch is an advantage.

Additional languages are welcome.

What We Offer

Genuine Responsibility

A varied role with genuine responsibility in a small international company.

Close to the Partners

Direct contact with and support from Cii's managing partners.

International Environment

An international working environment involving EU bodies, companies, NGOs, foundations and diplomatic organisations.

One Integrated System

A role combining administration, client contact, logistics and technology – using a fully integrated system.

Flexible Working

Flexible working arrangements according to operational requirements.

Location

Brussels, Laeken (1020) / Hybrid

Start

No later than 12 October 2026

Contract

Full-time position, permanent contract

About Cii

Founded in Brussels in 1991, Conference Interpreters International (Cii) is an interpreter-owned company providing high-end conference interpreting and multilingual communication services.

Our clients include EU bodies, government agencies, NGOs, foundations, diplomatic missions and multinational companies. We operate both on-site and through our Brussels remote-interpreting hub.

Visit www.cii.be

How to Apply

Please send your CV and a short motivation message to jobs@cii.be.

Applications close on 30 September 2026.

Send Your Application

Cii welcomes applications regardless of age, origin, gender, belief, disability or family situation.